Memphis LIGHT, GAS & WATER DIVISION
BOARD AGENDA - PRELIMINARY
Meeting Time: December 3, 2009 at 3:00 P.M.
Meeting Location: Board Room, Fifth Floor,
Administration Building, Memphis, Tennessee

INFORMATION FOR THE BENEFIT OF THE PUBLIC:
Public Notice: Regular board meetings are held the first and third Thursdays of the month at MLGW’s Administration Building
unless otherwise noted in the public notice filing and website. The proposed agenda will be posted in the public section of the
ground floor lobby of the Administration Building and on MLGW’s website at least 48 hours before the Board meets. You may
access the proposed Board agenda and all available documents related to the items linked from the agenda on the Internet at:
www.mlgw.com.... Large agreements, items related to Homeland Security or items received too late to post may not be viewable.
You may view those documents in the Public Records Office prior to or after the Board meeting. By Board action, agenda items
may be added, deleted or held for later consideration at a later board meeting.
Consent Agenda: Items shown under the Consent Agenda consists of items considered to be routine and non-controversial upon
which the documentation provided to the Board is adequate to give sufficient information for approval without inquiry or
discussion during the Board meeting. The use of the Consent Agenda is designed to minimize the time required for the handling
of routine matters in order to permit additional time to be spent on more significant matters. The Chairman will call for approval
on the Consent Agenda as a whole and the vote will be treated as a separate vote on each item. At the request of a Board member,
the Chairman may move any item on the Consent Agenda to the Regular Agenda.
Regular Agenda: Item(s) to be individually considered for Board action.
Filed Items: The Board may be provided information which does not require Board approval or Board discussion but which is
noted for the official record as having been supplied to the Board.
Resolutions: Generally, there are two types of resolutions subject to approval by the MLGW Board of Commissioners. Internal
Board Resolutions are within the full authority of the Board and considered final upon the acceptance of the minutes of that board
action. External Board Resolutions are subject to the approval of the City Council and are not considered final until the City
Council accepts the minutes of their approval for such.
ADA: As a covered entity under Title II of the Americans with Disabilities Act, MLGW does not discriminate on the basis of
disability and, upon request, will provide reasonable accommodation to ensure equal access to its programs, services, and
activities. To ensure availability, such request should be made 72 hours in advance by contacting Laura Campbell at (901) 528-
4486 during business hours.
To Officially Communicate to the Board: Any individual member or group of the general public desiring to address the Board
orally on items of interest to the public that are within the subject matter jurisdiction of the Board, shall complete an MLGW
Board Speaker Card to make such desire known to the Board Secretary. Such request to be heard should be marked with the date
of the meeting; the agenda item number; if the comments are in support, opposition, or general as they relate to the item; the
speaker’s name and address; and if the speaker is representing someone else as a paid consultant. Paid lobbyists must complete
the required disclosure of their client’s name, phone number and address. Statements shall not exceed three minutes unless
additional time is granted by the Board Chair. When recognized, please proceed forward to the podium and state your name and
address. The board and staff will not answer questions that are asked in this forum but written questions or a written statement
may be provided to the Board Secretary for entry into the official record. If any Board Member receives approval of the Board
Chairman, that Board Member may address questions to the person providing the public statement.
CALL TO ORDER AND OPENING REMARKS: Chairman Evans
ROLL CALL: John McCullough
APPROVALS: Minutes of Meeting of
November 19, 2009
CITY COUNCIL ACKNOWLEDGEMENTS & John McCullough
UPDATE:
Receipt of Certified Copies of City Council Resolutions dated November 17,
2009, Items 13 through 16.
GENERAL STATEMENTS FROM THE PUBLIC:
COMMITTEE REPORT:
1. Human Resources Committee Update – Commissioner Brittenum
NEW BUSINESS:
1. Election of Officers for a Two-Year Term (2010 and 2011)
REGULAR AGENDA
1. Resolution approving MLGW Human Resources Policy No. 23-15, Standards of
Business Conduct. (Jerry R. Collins, Jr./Steve Day)
CONSENT AGENDA
2. Resolution awarding Contract No. 11364, Horizontal Earth Bore Under Railroad, to
Memphis Road Boring Company, Inc. in the funded amount of $218,080.00. (Jozelle
Booker) (REQUIRES CITY COUNCIL APPROVAL)
3. Resolution approving Change No. 3 to Contract No. 11112, Generator Preventative
Maintenance Agreement, with Cummins Mid-South, LLC, with no increase in contract
value. (This change renews the contract for the third of four renewal terms, January 21,
2010 to January 20, 2011, with no increase from the previous year). (Jozelle Booker)
4. Resolution approving Change No. 3 to Contract No. 11186, Environmental Abatement
Services, with General construction Services, Inc. in the funded amount of
$9,580,000.00. (This change renews the contract for the second, third and fourth renewal
terms, December 10, 2009 to December 9, 2012, with no increase in rates over the threeyear
period). (Jozelle Booker) (REQUIRES CITY COUNCIL APPROVAL)
5. Resolution approving Change No. 2 to Contract No. 11148, Professional Engineering
Services, with SSR Ellers, Inc. in the funded amount of $171,800.00. (This change
renews the contract for the second of four renewal terms, January 1, 2010 to December
31, 2010, with no increase in rates. It also includes the design of seismic upgrades at the
Water Lab and Morton Pumping Station, customer service building at Hickory Hill,
surveying building at Brunswick Service Center, roof design at Sheahan Pumping
Station, emergency generator for the North Community Office, Lamar Community Office
and Hickory Hill Service Center, the facilities master plan, and automated fuel
management at the North Service Center). (Jozelle Booker) (REQUIRES CITY
COUNCIL APPROVAL)
6. Resolution approving Change No. 2 to Contract No. 11229, Professional Engineering
Services, with Allen and Hoshall Engineers, in the funded amount of $109,300.00. (This
change renews the contract for the second of four renewal terms, January 1, 2010 to
December 31, 2010. It also includes the design of ethanol tanks at North Service Center
and Central Shops, and the design of wash water recovery basin at Lichterman Pumping
Station). (Jozelle Booker) (REQUIRES CITY COUNCIL APPROVAL)
7. Resolution approving Change No. 2 to Contract No. 11230, Professional Engineering
Services, with Thompson Engineers, Inc. in the funded amount of $37,000.00. (This
change renews the contract for the second of four renewal terms, January 1, 2010 to
December 31, 2010, with no increase in rates. It also covers the design of the odorize
building at Airways Gate Station, design of ventilation system at Mallory Pumping
Station, Hickory Hill Service Center, and the North Service Center). (Jozelle Booker)
(REQUIRES CITY COUNCIL APPROVAL)
8. Resolution approving Change No. 2 to Contract No. 11231, Professional Engineering
Services, with Branham and Lloyd, LLC, in the funded amount of $56,000.00. (This
change renews the contract for the second of four renewal terms, January 1, 2010 to
December 31, 2010, with no increase in rates. It also includes the design of UPS
Upgrade at Netters Business Center, Security Gate at North Service Center, and VAV reheat
boxes at Beale Street Landing Garage). (Jozelle Booker) (REQUIRES CITY
COUNCIL APPROVAL)
9. Resolution rejecting proposals received for Contract No. 11382, Telephone Operator’s
Console. (Jozelle Booker)
10. Resolution awarding 36-month contract for office supplies to OfficeMax in an amount
not to exceed $1,468,120.41. (Jozelle Booker) (REQUIRES CITY COUNCIL
APPROVAL)
11. Resolution approving payment of 2010 membership dues to the American Gas
Association in the amount of $49,039.00. (Alonzo Weaver) (REQUIRES CITY
COUNCIL APPROVAL)
12. Resolution approving employment of the Hunt Law Firm on an as-needed basis at
agreed-upon hourly rates. (Cheryl Patterson) (REQUIRES CITY COUNCIL
APPROVAL)
13. Resolution approving employment of Leach, Johnson, Song and Gruchow for legal
services on an as-needed basis at agreed-upon hourly rates. (Cheryl Patterson)
(REQUIRES CITY COUNCIL APPROVAL)
14. Resolution approving changes to the MLGW PPO Plan to comply with the requirements
of the Mental Health Parity and Addiction Equity Act of 2008. (Charles Perry)
15. Resolution approving Position No. 03147, Computer Software Specialist I. (Jerry R.
Collins, Jr.)
OTHER MEETINGS:
10:00 A.M.
Pension Board Meeting
Room 511
* * *
11:00 A.M.
(or immediately following Pension Board Meeting)
OPEB Committee Meeting
Room 511
* * *
12:15 P.M.
Human Resources Committee Meeting
Room 507